Contingent Vehicle, Crate & Inventory Assistant - Animal Relocation

Overview

For more than 150 years, the ASPCA has been on the frontlines to save, transform, and protect the lives of millions of animals. As a Vehicle, Crate, & Inventory Assistant, you will work alongside a team of experts and help advance our lifesaving work and create meaningful change for animals.

Who We Are

The ASPCA’s Animal Relocation department is tasked with providing effective, lifesaving, animal relocation and transport. Using the theories of supply and demand, relocation saves lives by transporting animals from under-resourced shelters in areas of oversupply where the chance of adoption is slim, to shelters where the chances of adoption are greater.

About this Contingent Opportunity:

• This is a temporary, contingent position and the person hired will be employed through a third-party staffing agency

• The target hiring range for this temporary role is $25 per hour and may be modified in the future

• This is a part-time, variable hour opportunity with a flexible schedule and no specified end date to the assignment

• This position is open to all eligible candidates based within a one-hour driving radius of Dallas Fort Worth International Airport in Dallas, Texas. A 30-minute or less driving radius is highly preferred

What You’ll Do

• As part of the department’s Flex Workforce, the Vehicle, Crate, & Inventory Assistant reports to the Director, Performance & Engagement. Day-to-day responsibilities are largely guided by the Senior Manager – Operations

• This position has no direct reports

• This role is crucial to the success of our program – properly sanitized crates, fleet readiness, and an organized inventory of readily accessible supplies, contribute to the health of the animals on transport and ensure we can maximize the number of animals relocated

Where and When You’ll Work

• The assistant will work year-round in a warehouse, storage unit, and outside on a regular basis, including during a variety of weather conditions. Work environments are in Dallas, Texas

• This role typically includes several hours of scheduled work each week, and then occasional work that arises throughout the week. Work schedule is generally flexible but includes availability during business hours and may require occasional quick responses or early mornings

• Candidates may periodically travel by ground or air to support movement of vehicles, equipment, supplies, and animals

Responsibilities

Responsibilities are listed in general order of importance. They include but are not limited to:

Vehicle, Crate, and Equipment Management

• Help the Senior Manager – Operations maintain a custom-built fleet of 23 vehicles by completing checklists and required logs, identifying and performing basic maintenance, reconfiguring crates and equipment, and all other tasks that help keep vehicles on the road and ready for transport

• Help the Senior Manager – Operations and the Manager – Flights maintain hundreds of RuffLand kennels and airline flight crates, stored and transported coast-to-coast

• Help outfit new vehicles, installing basic equipment and loading supplies, transporting vehicles between multiple vendors and helping monitor and document the process

Cleaning

• Thoroughly sanitize and disinfect vehicles, crates (on average 50-100 per assignment) and other equipment, including the removal of feces, urine, and vomit in accordance with complex, very detailed Standard Operating Procedures (SOP)

• Perform extremely physical, multi-step cleaning process in a variety of weather conditions, including:

  • Unpack, disassemble, inspect, clean, and reassemble crates as part of the cleaning process

  • Palletize, wrap, load, ship, move, and receive crates and other supplies following the cleaning process

  • Load crates onto vehicles for shipping and delivery processes, including lifting up to 50 pounds repeatedly

Inventory

• Perform vehicle audits, thoroughly inspecting and documenting equipment, supplies, and condition and performance of vehicles

• Partner with the Senior Manager – Operations to monitor, accurately document (electronically), and maintain an extensive inventory of supplies, crates and equipment; may require travel to facilities in other states

• Communicate challenges with inventory clearly and timely to management; support implementation of new inventory processes or guidelines

Administration

• Complete all forms, reports, data collection, and other activities on-time and with the highest degree of accuracy

• Partner with the Senior Manager – Operations to ensure insurance, registration, and other required paperwork and documentation is maintained on each vehicle

• Assume financial accountability for an ASPCA credit card, submit receipts in a timely manner, and adhere to ASPCA expense and travel policies

• Understand and follow OHSA regulations and requirements of the vehicle

• Take photographs for training, outfitting vehicles, and inventory management

Driving

• Drive ASPCA (or rented) vehicles in accordance with all federal, state and local laws, ordinances, codes, regulations, and the ASPCA Fleet Policy

• Drive defensively, in accordance with extensive training; respond to and report all accidents and moving violations/citations immediately, following ASPCA policy and procedures

• Drive vehicles to scheduled maintenance appointments, to shelters for supply/equipment delivery, and any other local needs

• Occasionally drive the vehicle both intrastate and interstate to move the vehicle in place for transport, cleaning, or other use

• Rarely, serve as a back-up driver for Animal Relocation Drivers, serving as a passenger and supporting the driver with safely managing the animals and vehicle throughout the relocation process

Qualifications:

• Deep commitment to saving more shelter pets’ lives through critical transport assistance work 

• Ability to work collaboratively with team members, supervisors, and colleagues from other departments

• Ability to always represent the ASPCA in a professional manner when communicating with shelter staff and the general public, serving as an ambassador for our mission-driven work 

• Self-directed and highly-motivated, demonstrating the highest level of performance, with minimal supervision in a remote environment

• Ability to read, understand, and precisely follow extensive and complex directions and Standard Operating Procedures (SOP)

• Demonstrate attention to detail and take pride in our work

• Willingness to clean animal housing areas, including exposure to animals’ bodily fluids   

• Basic computer skills required; familiarity with using an iPad, iPhone, Airtable or other database software, and Teams highly preferred

• Ability to repeatedly bend, crouch, and kneel throughout multi-step process in a variety of weather conditions 

• Ability to repeatedly lift, carry, and move up to 50 pounds 

Driving Qualifications:

• Able to provide a valid driver’s license upon hire and pass a motor vehicle history check demonstrating a safe driving history

• Able to obtain and provide a Department of Transportation Medical Certificate highly preferred

Language:

• English

Education and Work Experience:

• High School Diploma required

• Minimum (1) year of work experience required

• Experience working or volunteering in an animal shelter, veterinary clinic, animal control facility, etc. -- Highly preferred

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Note: EEO Policy and About Us sections are available on aspca.org/careers and will be included in every job posting. To view this language, please visit any of our currently open positions on the ASPCA Career site.  

Our EEO Policy:
The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

About Us:
The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.

Your Employee Rights Under the Family and Medical Leave Act:
Pursuant to regulations of the Family and Medical Leave Act (FMLA), we provide this notice to applicants about eligible employees’ protected leave for certain reasons. Click on the link to learn more.

Applicants that are residents of Colorado and Oregon: Per CO Senate Bill 23-058 and ORS 659A.030, we cannot generally request or require any age-related information (i.e., age, DOB, attendance or graduation dates from an educational institution) on an initial employment application; this includes any age-related inquiries through completion of the initial interview. We can require/request additional application materials; if those materials contain any age-related information, an applicant should redact the information before submitting an initial employment application.

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Philadelphia Applicants: You may view your rights under the Fair Criminal Record Screening Standards Act here.