Accounts Payable Coordinator

Please make sure to attach your resume to complete your application.

Summary:

The ASPCA Finance Department provides the financial services necessary to support the program operations and our life-saving work for animals.  The Finance Team has a collaborative working environment that encourages innovative thinking, continuous learning and active participation in program activities.   

The Accounts Payable Coordinator 1 assists the Accounts Payable Specialist and works hand in hand with the Accounts Payable Coordinator 2 in processing supplier invoices. The Accounts Payable Coordinator 1 is responsible for the processing of all invoices and ensures timely and accurate payment of invoices in accordance with ASPCA’s policies and procedures.  This position will also assist in the reconciliation of Accounts Payable Supplier Statements as needed. He/she must be able to work as a team in a diverse cultural environment and be committed to improving the lives of animals.

Responsibilities:

​Responsibilities include but are not limited to:

Create Supplier Invoices (70%)

  • Ensure the validity and accuracy of all supplier invoices and credit memos received
  • Ensure that all submitted requests for payment have proper back-up documentation, accurate account coding, and required signatures for approval. 
  • Review invoices for proper General Ledger coding and classification (i.e. fixed asset, work-in-progress, prepaid expense, service contracts) as well as application to proper accounting period. 
  • Process inventory-related invoices and the related distribution of inventory-related items.  
  • Review and process invoice allocations to the various cost centers and update allocations based on updated figures. 
  • Manage and maintain invoices by matching invoices and packing/receiving slips. 
  • Enter invoices into the Workday system accurately and on a timely basis.   
  • Processes invoices for payment in accordance with vendor payment terms, taking advantage of all purchase discounts. 

Create Ad Hoc Payments (10%)

  • Handle special check requests as required. 
  • Create refund request as an Ad Hoc payment category in Workday

Customer Service (10%)

  • Research supplier accounts and respond to suppliers inquires; maintain good relations with suppliers. 
  • Provide Accounts Payable records as requested by various Department Administrators. 

Reconcile Supplier Statements (5%)

  • Verify supplier statements to the Accounts Payable supplier payment history.
  • Assist Accounts Payable Specialist in identifying and resolving account discrepancies by investigating documentation. 

Special Projects (5%)

  • Assist with the implementation of any system upgrades or implementations
  • Other projects as assigned by manager

Exemplifies the ASPCA’s Core Values:

  • Has Commitment and dedication to improving the lives of animals
  • Demonstrates Ownership and feels responsible for outcomes
  • Believes in Team – that we are stronger together
  • Seeks to Elevate others and reimagine what is possible
  • Focuses on Impact, specifically making change for animals

Qualifications:

Ability to establish and maintain effective working relationships, Ability to handle highly sensitive information and maintain strict confidentiality, Ability to work in a fast paced environment, Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information, Knowledge in the use of software applications including Excel and Word. Knowledge of Workday a plus, Knowledge of Accounts Payable procedures in a computerized environment, Must be detail-oriented and be able to work in a meticulous, thorough and detailed manner, Proficiency in Microsoft Office (especially Excel), Strong mathematical and computational skills, Understanding of the importance of proper documentation

  

Language:

English

Education and Work Experience:

Associates: Accounting, Bachelors: Accounting, High School Diploma (Required)

  

At least one year of accounts payable experience is required, High school diploma or GED required, Associate or Bachelor’s degree in accounting or equivalent work experience

COVID Statement:
The ASPCA strives to maintain a COVID-free workplace. To that end, being fully vaccinated is a condition of employment for all ASPCA employees, including new hires, except where prohibited by applicable state or local law. The ASPCA makes reasonable accommodations for qualified applicants with disabilities or sincerely held religious beliefs that prohibit a person from being vaccinated.

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.  A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA.  Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status,  or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

Please don’t forget to attach your resume to complete your application.

About Us:
The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.