Buyer

Please make sure to attach your resume to complete your application.

Summary:

The goal of the Procurement team is to competitively source quality goods and services for the various ASPCA locations while ensuring timely deliveries and innovative solutions for the teams we support.  We pride ourselves on being a dedicated collaborative group that is committed to providing a high level of service to the teams directly involved with the animals the ASPCA serves and protects. We procure the medical supplies, food, and enrichment/behavior items which the ASPCA uses to help animals nationwide.

The Buyer works directly with multiple departments across the organization to meet procurement and fulfillment needs critical to the operations of various high-volume ASPCA programs including Community Medicine (at all New York, Los Angeles, and Miami locations), ASPCA Spay/Neuter Alliance, the Behavioral Rehabilitation Center, and other remote locations as needed.

Under direction of the Senior Director, Procurement, the Buyer performs a wide variety of tasks related to procurement, including (but not limited to): pricing research and comparisons, day-to-day vendor relationship management, critical internal client support, and order placement and tracking. The internal client groups supported by the Buyer include complex veterinary medical specialties, requiring advanced product and supplier knowledge to optimize purchasing decisions, with the ability to make decisions quickly and autonomously in the best interest of the business.

The person in this role must be within a commutable distance to one of the following ASPCA locations in order to work on-site 3 days a week:

  • Miami, FL
  • Urbana, IL
  • Los Angeles, CA
  • Columbus, OH
  • Washington D.C.
  • Asheville, NC
  • New York, NY

Responsibilities:

Responsibilities include but are not limited to:

Internal Client Service (60%)

  • Manage requests for goods/services from diverse internal client groups, independently choose optimal suppliers to meet client needs, and create and issue purchase requisitions and purchase orders to suppliers using specialized Workday Procurement module knowledge.  Value of goods purchased annually by Buyer for staffs located nationwide is ~$3 million.
  • Ensure that all orders are placed with the appropriate supplier to ensure the best balance of price and quality and in keeping with client group needs and established purchasing agreements/contracts
  • Monitor and report order tracking status to program group stakeholders for all ASPCA remote locations or where locations may be shared among multiple program groups
  • Serve as an ASPCA subject matter expert in purchasing processes, particularly relative to Workday’s Procurement module, including maintaining supplier product catalogs for ordering, monitoring system performance and functionality, and providing hands-on training or consultative support to internal client groups and leadership.
  • Work with Business Systems staff to develop, test, and implement new procurement-related functionality in Workday.
  • Assist in maintenance of shared database of vendor information for informed decision-making in purchasing.
  • Assist program groups in establishing all necessary supplier accounts (including centralized billing details) for all new ASPCA locations
  • Maintain up to date status of items on backorder and alert departments when items are available, or recommend appropriate substitutions or alternative suppliers as needed to keep business processes running without interruption  
  • Fill special orders for clients/employees/other departments on as needed basis
  • Comparison shop whenever necessary to obtain optimal prices and proactively recommend cost-saving alternatives to department and program group leadership
  • Follow inventory par levels, adjusting to meet fluctuating needs, and order appropriate replenishment for all internal client departments, preventing stockouts and overstocks
  • Collaborate with program groups in meeting inventory and purchasing goals, including budget goals and understanding of any variances
  • Dispose of controlled and non-controlled medications properly for all internal ASPCA program groups at New York 91st and 92nd Street facilities.
  • Model/encourage a healthy and balanced working environment for self and team using communication, flexibility, and support by strategically prioritizing and completing work projects and tasks

External Supplier Management (30%)

  • Oversee purchase order tracking and vendor performance, ensuring suppliers meet their obligations to the ASPCA
  • Collaborate with vendors to enroll the ASPCA in all applicable shelter pricing, discount, and rebate programs for designated client groups
  • Collaborate with Senior Director in negotiating pricing with vendors, ensuring best balance of price and quality in purchasing
  • Support selection of best choice suppliers and submit all approved purchase orders to designated vendors in compliance with negotiated purchasing agreements/contracts

Compliance (10%)

  • Coordinate with medical staff and Internal Audit on the maintenance and reporting of controlled substances purchases, to ensure compliance with DEA/DOH requirements
  • Maintain awareness of ASPCA purchasing policies, such as those necessary for government contractors or other legally required obligations, and ensure compliance

Exemplifies the ASPCA’s Core Values:

  • Has Commitment and dedication to improving the lives of animals
  • Demonstrates Ownership and feels responsible for outcomes
  • Believes in Team – that we are stronger together
  • Seeks to Elevate others and reimagine what is possible
  • Focuses on Impact, specifically making change for animals

Education and Work Experience:

  • Bachelor’s degree or relevant work experience
  • High School Diploma or GED (Required)
  • Minimum of 2 years of professional buying experience is required; 5 years of experience is strongly preferred.
  • Minimum of 1 year of medical or veterinary hospital buying experience required; three years medical supplies, veterinary hospital, animal welfare organization, or other relevant experience strongly preferred
  • Inventory management experience preferred

Additional Information

  • Interest in animal welfare field is required
  • Experience working with purchasing and ERP software is required
  • Prior work experience in NGO/non-profit sector will be helpful but is not required
  • Knowledge of the following items will be very beneficial, but is not required:
    • Animal-related products and medical supplies
    • Workday Procurement and/or Financial modules
    • Airtable
    • Smartsheet
  • Ability and willingness to travel up to 5% of the time as needed (Please note, travel requirements may be modified temporarily due in part to COVID-19; this remains a requirement of the position, and we expect normal travel volume to resume as the organization resumes normal operations)
  • Must be able to work onsite at our East 92nd Street location in NYC at least 3 days a week, with flexibility to work from home 2 days per week.
  • Must be confident with technology and using a computer, have experience learning and using new software in a professional setting, be able to toggle between multiple programs, and possess advanced working knowledge of the following:
    • Microsoft Office, especially Microsoft Excel and Outlook
    • Internet usage for online ordering
    • ERP systems (WorkDay experience preferred, but not required)

Qualifications:

Ability to take information from internal clients and other sources and make informed decisions about product specifications, best available pricing, and quantities required for smooth program operation, advanced computer skills, Careful attention to detail – must be able to error-check own work and work of others, Customer service orientation with ability to build lasting stakeholder relationships with internal clients and external suppliers, Fast learner with the ability to retain information and work with various systems simultaneously, Highly flexible and adaptable with organizational growth and changing needs/requirements, Highly organized and must be able to multitask, manage competing demands/priorities, and thrive in a dynamic, high energy environment of tight timelines and multiple stakeholders with diverse priorities, Must be able to independently manage tasks and report to leadership upon completion of tasks, or when specific guidance is required, Must take initiative to identity customer needs and improvement opportunities and act quickly to capitalize upon them, Shares information, advice and suggestions to help others to be more successful., Strong financial and non-financial analytical skills, including Excel. Must be able to perform financial analysis to evaluate costs of alternative goods and service offerings, Strong professional written and verbal communication skills; active listener

  

Language:

English (Required)

Education and Work Experience:

Bachelors, High School Diploma (Required)

  

COVID Statement:
The ASPCA strives to maintain a COVID-free workplace. To that end, being fully vaccinated is a condition of employment for all ASPCA employees, including new hires, except where prohibited by applicable state or local law. The ASPCA makes reasonable accommodations for qualified applicants with disabilities or sincerely held religious beliefs that prohibit a person from being vaccinated.

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.  A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA.  Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status,  or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

Please don’t forget to attach your resume to complete your application.

About Us:
The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.