Senior Project Manager

Please make sure to attach your resume to complete your application.

Summary:

The ASPCA was founded by Henry Bergh in 1866 on the belief that animals are entitled to kind and respectful treatment at the hands of humans and must be protected under the law. With a 150-year legacy and programs across the country, effective cross-functional management is critical to ensure ASPCA staff have effective solutions to improve the lives of animals. The Senior Project Manager will work with a team of pioneers to provide structure and organization to projects, keep meetings productive and engaging, and partner across the organization to bring these projects in on-time and within budget, honoring our core value of TEAM.

This role will report directly to the VP, Project Management Office (PMO). The PMO was founded in late 2021 to provide centralized strategic management and oversight of the ASPCA’s project portfolio, project delivery teams, and project delivery approaches and methodologies to enable the successful execution of the organization's priorities. The Office is an integral member of the Finance, Real Estate, Facilities & PMO (FRFP) department, and as such, most projects managed by the Senior Project Manager will directly benefit its team members by shaping cross-departmental team strategy and maximizing the team’s communication tools and tactics, with the goal of amplifying our impact to bring projects in on-time and within budget.

The Senior Project Manager provides strategic coordination and tracking of large-scale projects that are integral to various FRFP initiatives, including (but not limited to): multi-million-dollar construction and interior redesign projects of capital buildings across the United States; implementation of new technology, such as project management software or finance reporting systems; new SOP’s and change management; and various other projects.

The ideal candidate will be extremely organized, detail-oriented, and have excellent communication skills to collaborate with team members and project leads. Facilitation and presentation skills to lead key meetings and coach teams for success are key attributes for this position. This is a new role in a newly formed office; the strongest candidates are comfortable with ambiguity, flexible enough to pivot direction as needed, and serve as a positive role model for other project managers.

Sharp critical thinking skills are a must!  The right person for this job understands the big picture of what teams are trying to achieve and can also connect the dots between our strategy and daily work. Ownership of projects is a must-have, along with the ability to reimagine what is possible, work as a team and bring a solutions-oriented approach to challenges and obstacles. We’re looking for someone who is creative, compassionate and who can focus on what matters most.  

Compensation:

The starting salary for this role is contingent on the employee’s primary location of residence and its respective cost of labor. As a point of reference, we’ve included our ASPCA locations broken down by geographic zone to illustrate what the hiring salary range would be in each of the following areas:

  • Zone 1 (Asheville, NC; Columbus, OH; Miami, FL; Weaverville, NC): $105,000-$113,000
  • Zone 2 (Washington D.C.; Los Angeles, CA): $116,000-$125,000
  • Zone 3 (New York, NY): $128,000-$138,000

Responsibilities:

Responsibilities will include, but are not limited to:

Manage Projects and Lead Cross-Functional Teams (85%)

  • Lead teams with members at all levels; clarify meeting content, objectives, and establish team norms.
  • Collaborate with internal stakeholders across departments, external vendors, and subject matter experts to create and execute complex project plans and schedules; ensure that all projects not only achieve on-time and on-budget metrics but meet the business goals and achieve the expected business outcomes upon completion.
  • Cultivate an understanding of project management tools and tactics that best fit specific use-cases and spread awareness about how to use in-house digital tools to support best practices.
  • Ensure quality of the work produced by cross-functional teams, and make sure deliverables are current and accessible.
  • Full lifecycle project management, including risk management etc. Manage budgets and schedules, ensuring accuracy and transparency for the team.
  • Maintain excellent verbal and written communication with all stakeholders; Provide insight and support to enhance existing communications between teams.
  • Proactively solicit lessons learned from ASPCA teams that can be customized and built upon for success.
  • Facilitate meetings to help participants reach decisions, define next actions, and accomplish goals.
  • Work with team members to understand their operational needs thoroughly, in context, emphasizing listening before solutioning.
  • Flexibly employ training, documentation, and process changes as well as more traditional project management solutions such as use of a Gantt chart, status report, etc.
  • Stay organized and manage time well as you juggle requests from multiple sources.
  • Proactively build project management skills and expertise by learning and embracing new technology, staying abreast of industry developments and best practices, and attend or provide training as available and approved.
  • Support the implementation of comprehensive collaborative projects aligned with our mission, strategic objectives, and core values.

 Support Development of Training, Templates and Documentation (15%)

  • Provide project management coaching and guidance to departments to help surface and understand each team’s unique project challenges.
  • Foster strong communication and collaboration to support these teams in achieving their goals efficiently and effectively.
  • Partner with senior leaders to develop and implement best practices on their teams.
  • Brainstorm and support development of project management trainings, templates and materials, and other items as directed.

Exemplifies the ASPCA’s Core Values:

  • Has Commitment and dedication to improving the lives of animals
  • Demonstrates Ownership and feels responsible for outcomes
  • Believes in Team – that we are stronger together
  • Seeks to Elevate others and reimagine what is possible
  • Focuses on Impact, specifically making change for animals

Other responsibilities may include:

  • Participate in department meetings and work cross-functionally with other members of the team and organization

Education

High school degree required

Bachelors degree preferred

Location:

  • Remote
  • 15% travel to New York City and other ASPCA locations across the US required

Qualifications:

Ability to manage concurrent projects and approach tasks in a structured and systematic manner, Advanced proficiency with project management tools and techniques, Excellent leadership, analytical and organizational skills, Familiarity with current design/development methodologies and project/system development life cycles, Must have strong interpersonal skills, Self-driven, team-oriented and able to interface with all organizational levels, Strong oral and written communication skills

  

Project Management Professional (PMP) - Project Management Institute

Language:

English (Required)

Education and Work Experience:

High School Diploma (Required)

  

At least 5-7 years of experience working in project or program management, communications, or a related field, Comfort in exploring new technical platforms, analyzing their application across the organization and leading implementation and training as needed, Excellent grasp of project management tools and concepts, such as Gantt charts, estimation, and project management methodologies (Critical Path Method, Waterfall, Agile, Scrum, Kanban.), Proficiency with technology, including Microsoft Office/Office 365, Box, internal/external social media platforms, Airtable, Smartsheet and Project Management software, Project-management certification or coursework preferred

COVID Statement:
The ASPCA strives to maintain a COVID-free workplace. To that end, being fully vaccinated is a condition of employment for all ASPCA employees, including new hires, except where prohibited by applicable state or local law. The ASPCA makes reasonable accommodations for qualified applicants with disabilities or sincerely held religious beliefs that prohibit a person from being vaccinated.

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.  A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA.  Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status,  or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

Please don’t forget to attach your resume to complete your application.

About Us:
The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.